The CallidusCloud Challenge: Create an Experience to Inspire Adults and Children Alike!

When Your Theme Is “Innovation and Exploration,” the Sky Is the Limit…

And there’s no better venue than the California Academy of Sciences. What other location offers an aquarium, tidepools, a rainforest and a planetarium? Those created the perfect foundation for us to build an interactive, awe-inspiring event for 500 adults and 200 kids.

When CallidusCloud asked us in late November to partner with them on their annual company party, Experience Design Account Exec Rachel Quinlan and Production Services Manager Karen Waldmann knew we’d have to hustle. We had approximately six weeks to fully plan the January event, and they fell smack in the middle of the holidays. As if that time of year isn’t stressful already. But at Team Entire, we pride ourselves on keeping calm and carrying on under pressure!

Fortunately, in addition to the amazing interactive exhibits on site, the venue offered tables, chairs, mics and a sound system, so we were able to bite right into the catering. La Bonne Cuisine‘s creative proposal fit right in with the client’s playful theme. At the Paint-A-Plate station, guests would be invited to “paint” their plates with sauces to enhance the flavor of the kebab main course. The Mac-N-Cheese Action Zone would feature cavatappi corkscrew pasta and a toppings bar. We could practically picture the adults tempted to cut that line! The biggest wow factor? A liquid nitrogen dessert bar, where each serving of ice cream would be flash frozen to order.

After a walk-through of the California Academy of Sciences, we put together a continuous flow of entertainment and experiences, all related to innovation and exploration. On the big night, CallidusCloud’s employees and their families were first greeted outside by LED Poi Spinners and Butterflies and inside by DJ King Most, killing it in the African Hall. It was hard to choose what to do first—visit the tidepools, the face-painting booth (a huge hit with the kids) or the photo booth? Adults could grab self-serve cocktails as they entered the aquarium through the rainforest or tried to figure out how roaming magician Dan Chan did his tricks. No guest wanted to miss one of the three 30-minute shows in the Morris Planetarium.

As anticipated, the liquid nitrogen ice cream station where guests could choose their own toppings was a favorite with all ages. Even though it looked like everything was totally chill and perfectly orchestrated, we did face one big hurdle behind the scenes in planning the event. Because of the holidays, we were still struggling to confirm final floor plans for the food stations until the day of the party. But Karen was able to troubleshoot on site and adjust tables, chairs and talent performance spaces at the last minute. “I was lucky to have enough team members there to help with other pieces, so I could focus solely on this component,” she says. The lesson? On a tight schedule, it’s even more important that everyone stick to it.

In the end, we achieved everything we set out to. The best part? Hearing guest after guest saying, “This event is amazing!” We’re already thinking about ways to top it next year!

Going for Gold: How We Created a 5-Star “Apres Ski” Holiday Party for Yelp

Let It Snow, Let It Snow, Let It Snow…in San Francisco!

When Yelp asked us to create an amazing holiday event for 2000 employees with an “impossible” budget (the same as the prior year’s catering budget alone), we knew we were on a steep slope in black diamond territory. But that’s where we do our best work. We put our thinking caps and earmuffs on and came up with a pretty cool idea.

yelp, ice sculpture

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We wanted to create a non-religious, inclusive winter celebration, so we suggested an Apres Ski theme, which the client loved. To turn the Regency Ballroom and Lodge in San Francisco into a cozy cabin at the top of a ski slope, we created a snowy mountain landscape at every window. Window clings (created by Blueprint Studios and Kaia Jacobi) made it appear that you were in the Sierras, not on Van Ness! Logs burned in the fireplace, and the staff were cozy-chic in boots, flannel and winter scarves.

Our client, Julia, at Yelp really wanted icicles, so our amazing sister company, Elevate Productions, sourced icicle lights and hung them, ringing the entire downstairs ballroom. It was a great effect that took more time than expected, but it was well worth the effort. “Like hanging your own holiday lights, you have to untangle them for quite a while to get them to hang nicely!” Claire O’Neill, our production superstar, explains.

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Skiing–or just hanging in the lodge–makes us crave comfort food, and that’s exactly what we felt at the tasting with Svetlana Catering. First, we tried the awesome crostini. We thought it couldn’t get any better, but then it did, with the fondue, the mini grilled cheese sandwiches and the truffle mac and cheese. Sometimes with catering, it’s easy to do a great tasting, but then at the event, the quality suffers due to the incredible quantity of food required. But Svetlana was spectacular from start to finish.

The party started at 1 PM, and the guests were blown away by the amount of entertainment–including Lumberjack hip-hop dancers, ballerinas in bubbles, aerial champagne pours and an ice sculpting DJ–plus fun stuff like the snowflake confetti blowers, crafts, photo booths, and ball pits. Several guests were overheard saying, “This is the best holiday party I’ve been to!”

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How We Created a Winter Wonderland on a “Chilly” Budget

We couldn’t have pulled off such an elaborate event so economically without our years of experience, industry discounts, and connections. Here’s how we did it, in 7 steps:

  1. Chose a date later in December when venues would be more available and open to negotiations. We did this on Dec 20th after all of the major holiday parties were over.
  2. Held the event during the day after lunch so a big meal wasn’t expected.
  3. Hosted beer/wine and one signature drink related to the theme. In this case, it was hot cider with brandy.
  4. Sourced a caterer that could meet their needs at a greatly reduced/negotiated price-point.
  5. After we solidified the venue, catering, and beverages, we moved on to decor, lighting, and entertainment and found that we had done so much tidy negotiating and conserving of the budget that we had more than expected.
  6. We were able to negotiate huge deals with our vendors because of our relationship with them, but also because of the date we selected.
  7. Because they had paid us a planning fee, we booked all of their entertainment at a discount and were able to pack a lot more in than they ever dreamed of.

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The feedback from YELP made us melt. “What can’t I say about the Entire Productions team? They’re simply the best. From the first moment I met them, they made me feel like a friend and not just a client,” says Julia. “They helped me plan the most AMAZING holiday party for over 2K people in just under five months. The event had everyone in awe. The quality of entertainment and production is what you’d expect to get with a half-million dollar budget. Let me tell you, mine was NOWHERE near that and yet they still made it happen. MIND BLOWN.”

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And we were pleased that our client was able to focus on her day-to-day job and not be drained by the enormous planning and negotiating. She was able to think ‘Big Picture’ and let go of the rest, knowing she’d be in good hands with us. We narrowed down the perfect venue that was within their budget, then began layering in the elements that were must haves and ultimately being able to add in incredible entertainment due to the deep negotiations we made with other vendors in the selection process. The planning period entailed just a few in-person meetings including a few walk-throughs. We try to make it as easy on our clients as possible.

Photo Credit: Misti Layne (

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“Claire O’Neill was my main POC throughout the planning process and ran my event on the day-of like a total boss,” adds Julia. “Her spreadsheets included every piece of information you’d ever need for an event. Someone who had no knowledge of events could have looked at her spreadsheets and run it without any issues–they were so detailed. She took the time the go over everything with me and was reachable 24/7 so that I was more than prepared when asked questions by my own team.

“Working with them is the best thing that you could do for yourself and/or your company if you want a guaranteed no-fail event with a 120% wow factor.”

Our Client Wanted Something That Had Never Been Done Before…

Their Only Restrictions: No Fire and No Exotic Animals. That’s Right Up Our Alley!

When Glow Event Design came to us in early 2017 and asked us to help them create a unique, other-worldly experience with over-the-top entertainment for MapAnything’s Dreamforce after-party, we couldn’t wait to dive right in.

At Entire Productions, we don’t just book talent anymore. As our name implies, we’re also expertly skilled at producing entire events, with a diverse staff that excels in every aspect of experience design. Team Entire is always keeping our eye on what’s new and innovative.

The Dreamforce conference in early November, hosted by Salesforce, takes over most of San Francisco (cruise ships are even brought in to house some of the 200K attendees)! By day, it’s a tech conference. By night, MapAnything wanted to create an experience their guests would never forget—something along the lines of an unsettling but exciting dream. It had to be cutting edge, ahead of trend, and a multi-sensory spectacle that nobody had ever seen before.

Our creative experience genius Kate Swee, Senior Account Executive, immediately got to work on a proposal for a sexy, full-of-surprises, interactive “Into the Darkness” themed after-party that would leave guests wondering exactly where the entertainment began and where it ended. The challenge, explains Kate, was figuring out, “How can we get our guests—who will range from San Francisco residents to people flying in from all over the world for Dreamforce—as involved as possible?”

For the desired vibe and atmosphere of participation, Kate and the client were inspired by Sleep No More, an immersive, interactive performance piece currently being staged in New York City. “It’s kind of this dark, in the shadows vibe where the guests are part of the entertainment and the performers are touching them and following them, but not jumping out at them in a haunted house kind of way,” says Kate.

(Seven Deadly Sins: “Envy” and “Sloth”)

The final proposal featured entertainment every hour on the hour (more on that below) at Verso nightclub, with each performance building to a cutting-edge, extravagant grand finale. What really set the plan apart was the ambient entertainers who would interact with guests before and between the featured acts. Models, fully body painted as the Seven Deadly Sins, would roam the party, interacting and dancing with guests—except for Sloth, who would melt into his chair, with some of his limbs actually inside it. And five Crawlers would lurk in the shadows and then stealthily tap a guest on the shoulder or whisper something in their ear.

(“Gluttony” Headpiece and Model With Full Body Paint)

(“Envy” Sketch and Model With Full Body Paint)

With the plan approved, it was time for our Production Services Pro, Claire O’Neill, to make it a reality. In all, there would be over 40 performers entertaining guests. Concepts, costumes, makeup, and models were all meticulously detailed and approved ahead of time by the client. All of that advance prep could not have paid off better.

The big night, 9 PM: As guests first arrived, they were greeted by two costumed holographic LED Poi spinners with wands, depicting MapAnything’s logo in the air. LED Poi spinners are a great way to create the drama and movement of traditional Hawaiian fire Poi dancers, without the actual flames. (Kate later heard that MapAnything’s CEO wanted to take the LED holograph Poi home with him!)

(Beaker Girl and Close-Up of Beaker Skirt)

At coat check a Black Swan style ballerina, with contact lenses that gave her eyes an eerie zombie look and feel, performed on a small pedestal stage. Guests could order a drink at the bar, where they might run into Envy, who had big, beautiful eyes painted all over his body and a knife sticking out of his back, or Lust, covered in gorgeous Georgia O’Keeffe style flowers. Or they could grab a surprise custom concoction from the Beaker Girl. Her metal beaker skirt was based on the popular Champagne skirt, but we preferred a modern twist, so we had one custom made to carry beakers.

(Aerial Artist Mina Wowed the Crowd)

10 PM: The Crawlers started whispering to guests that something special was about to start. Aerial artist Mina then wowed guests with her stunning aerial act on silk. What made that particular performance even more amazing? Claire had originally been advised that the venue had a rigging point to support an aerial artist. Four days before the event, she found out that it didn’t! Can you say last-minute panic? “Because we have such a strong network of artists and riggers that we work with,” says Claire, “we were able to find a rigger who saved the day and allowed us to have that stunning aerial piece with Mina doing these beautiful falls from the ceiling.”

(“If The Walls Could Speak” Performance Art Piece)

11 PM: Imagine a black wall suddenly coming to life, with hands and faces trying to literally reach through it. That was the backdrop for the custom choreographed If The Walls Could Speak performance piece that Kate conceptualized. A skeleton-faced “puppet master” sought a volunteer in the crowd (a dancer wearing a Dreamforce lanyard had been planted to look like a conference attendee) and mimed hypnotizing him, as the guests wondered whether or not he was a part of the act. More dancers in costume came out and joined the 10-minute engaging performance of acting and storytelling.

Midnight: The dramatic grand finale required a total blackout. Guests didn’t know where the three ILuminate (featured on America’s Got Talent) LED hip-hop dancers were until the lights on their customized suits started flashing. It was the perfect headline performance to cap off a night of surprises.

Claire couldn’t have been more proud that every performance started right on time. “I was calling the show,” she explains, “working with the sound and light teams and stage management to make sure that everything went exactly as planned. I was the one counting down 3, 2, 1, GO!” Her biggest challenge? The run-thru for ILuminate’s LED dance performance couldn’t happen until the sun went down (there’s a huge skylight in the middle of Verso). Which meant that she had to stage a full blackout when everyone was busiest, setting up the bar and getting the food and decorations into place. “There were a hundred people running around setting up the party, and we had to turn off all of the lights and pretty much pause everybody in their places for 15 minutes,” she says.

We were thrilled when Kate was told by the client that we “killed it” and that they couldn’t have been happier with the results. “We wanted to make sure that we delivered an exceptional experience, and I think we achieved that,” she says. Claire adds, “People now associate MapAnything with that party, and it’s hopefully something we’ll do again.” She credits her team members with making Into the Darkness run seamlessly. “They were getting each of the artists into place, making sure they were ready and waiting in the wings to get out on time,” she says. With so many different components happening at once, everyone on staff had to play their role to perfection.

“That’s one of the things I think people really rely on us for,” says Claire. “Each and every member brings such expertise and positivity to the event. And that’s what people really have come to expect of Entire Productions.”

  • The Event: MapAnything‘s After-Party at Dreamforce in San Francisco
  • The Date: November 8
  • The Venue: Verso bi-level dance club in SoMa (South of Market)
  • The Theme: “Into the Darkness” – It’s dark, it’s sexy, and the guests don’t know what’s going to happen next, but they’re excited
  • The Challenge: Create a one-of-a-kind experience to wow the “been there, seen that” tech crowd

Nobody Puts the Band in a Corner…Unless It Has a Beautiful Backdrop!

Don’t Put the Entertainment in a Cornerand Other Tips to Get the Most Bang From Your Band or Musicians!

So many things come into play to make an event have depth, engagement and excitement. And to live on in everyone’s minds and Instagram feeds. Any vendor would argue that they are the key to making an event—from catering, decor and florals to lighting, linens and entertainment. Actually, seeing them all come together in an amazing venue is where the magic happens. They’re all important—experiencing one without the others could be a very blah experience.

But let’s get back to entertainment—that’s one of the main touch points where Team Entire comes in. And yes, I feel it’s one of the biggest game changers (especially live music) you can have at your event to make it special. If it’s exactly the right group for the theme, room size, and demographics of the audience, it can transform the atmosphere.

Let’s assume that you now have the absolute right entertainment—whether it’s a jazz trio, Ukulele singer/songwriter, dance band or classical ensemble. You assume that if they have the right sound equipment and perform perfectly that you’re taken care of, right?

Not so fast. That’s just one piece of the puzzle. Have you asked: What surface are they performing on? What’s behind them—a blank wall? Pipe and drape? A window? Is there lighting designed for their vignette? The space in which an artist performs is a make-or-break element in event design.

When budgets get tight, the space surrounding the band is often not designed. Don’t get me wrong—live entertainment or a DJ spinning in a sterile conference room is better than none at all! But you’re missing out on the opportunity to showcase the brilliant choice of talent that you’re bringing into the lives of your guests. It’s a gift. Present it to them packaged artfully and delight when they discover what’s inside. Putting the musicians in a corner, or on the floor with a blank wall behind them, can be damaging to the overall look and feel of the fête.

Designing a “set” for your musicians can be ornate and come with a large price tag, but it can also be simple and inexpensive.

Here are a few things to consider when you book musicians for events:

Stage or Riser: This is typically at your discretion, though larger and more well-known acts have this in their “rider,” which is an addendum to their contract with all of their requirements. However, having the band perform on a platform of some height—even just 6″-12″ gives guests the anticipation that something meaningful is going to happen.

The size and shape of the platform should ideally be determined by the number of artists and the choreography of the performance. They should be able to move comfortably in the space you’ve allocated for them. The best way to present a stage is either skirted or with a solid base so you cannot see underneath it. Steps leading up to the stage from the side or back for the musicians’ safety (especially the ladies in their high heels) are encouraged. Equally important: if you anticipate someone from the event taking the stage to make remarks, they should have a clear path to the front.

If you are lucky enough to have a venue that features a “natural stage”—either a patio or a raised platform—then no additional staging is needed. However, a nice rug or floor covering might be in order. If you want musicians to perform outdoors, there should be a solid surface underfoot, so they’re not standing in grass or dirt. A plywood covering with a rug on top will do the trick.

Backdrop: Placing a band against a wall or to section off space is fine if you have great lighting. However, planning this piece can be as important as selecting the right linens and color scheme for the entire event. A scrim, designed backdrop, stage panels, floral installation or even simple pipe and drape will frame the ensemble and make a statement.

Lighting: Lighting can make an average band seem like they’re in line for the next Coachella or Carnegie Hall date. Stage lighting, a spotlight, pin spots—or if you want to get really fancy—moving headlights or lasers can pump up the drama noticeably.

And don’t forget this handful of must haves…

Green Room: This doesn’t have to be fancy, just functional, but it should feature the following necessities:

1. Chairs for every band member and support staff to sit in to rest and eat.
2. Table surfaces that are clear of clutter. (It can’t also be a staging area for catering and a dumping ground for event staff’s belongings.)
3. Security. These performers are going to give it their all once they hit the stage. To come back from pouring their hearts out for your event and find their belongings missing is a major buzz kill. This actually happened not too long ago at a Super Bowl performance, and it destroyed the exciting spirit of the big day.
4. Water—either bottles or pitchers with enough glasses to go around before the performance, during breaks and after.
5. Snacks, unless on the rider, are not expected, but they are considered an appreciated extra special touch.
6. A warm, balanced vendor meal, per your contract. With dietary needs requested in advance allocated for. Served at the time that was arranged before the event.

Temperature Control/Cover from Debris and Elements: This is so important, both in the green room and on stage. The green room should be warm if it’s cold outside or cool if it’s hot. I have seen planners forget this piece and have had bands shivering while they waited for hours after sound check to go on stage.

If musicians are playing outdoors, they should be covered by shade, an umbrella, a tent or an awning, so that they’re not in direct sunlight. Not only is it uncomfortable for them, but their instruments can go out of tune quickly if the temperature is not consistent and controlled.

The cover also helps with falling debris from surrounding trees, light mist or rain (which is common in Northern California) and wind. I was once playing my violin at the Legion of Honor lawn, and the wind was so strong it not only blew my music and stand away, but I couldn’t keep the bow on the strings! Mother Nature must have been angry she hadn’t been invited. 🙂

Which just serves as a reminder that you can’t control everything. But by following the steps above, you’ll rarely miss a beat.


(Natasha Miller owns the entertainment production company Entire Productions with offices in San Francisco and Los Angeles. She is a recovering classical violinist and jazz vocalist whose passion for presenting live entertainment is overshadowed only by her devotion to her boho-chic writer daughter Bennett.)

Summertime Fine – Entertainment for Your Outdoor Soiree

Summertime isn’t over yet and we all know what that means: there’s still time to party!

Our 1950s Roller Girls

Over the years, we’ve seen and done it all. Elegant evening weddings set in wine country, extravagant corporate beach mixers, breathtaking under-the-sea children’s birthday parties, and ladies’ luncheons with string quartets. Our focus has always been on curating entertainment that complements the season and environment, all the while impressing your attendees.

Live Performances

Guests want to be surprised and dazzled at any event- it’s now expected. Long gone are the days of a simple showing of streamers and balloons, with the hosted bar. No one will write home, or shall we say, post on social media about that.

Better ways to enchant guests are with costuming, activities and with a take-home soundtrack of the event. Say you’re hosting a pool party- along with making sure there are plenty of rafts, tubes, and toys (oversized swans and flamingos are quite the sights), also delight guests with surprise live performances.

Perhaps a synchronized swim routine on land and in water

Photo by Kassia Phoy

Or even our mermaids emerging out of the blue (water, that is).

Curious on how to take it a step further and make it even more interactive? 
Consider bringing in a poet, whose specialty includes creating haikus on the spot. Sitting down with our artists, your attendees share a topic of their choice and in a matter of minutes, they receive a typewritten personalized work from the heart.  Our poets have been complimented by their sitters, saying “(it’s) therapy with a gift at the end.” 


The festivities are not complete until you’ve got people dancing underneath the stars and what better way to make that happen than to bring in a live band? From bluegrass banjos to steel pan drums, music will set the tone throughout your party, offering guests that extra magic. Even if a stage isn’t available, you’ll want to situate the band so that they weave into the environment, making them photo and social media-ready!

The suggestions we’ve mentioned are merely a taste of the different acts you can have at your end-of-the-summer hootenanny. Make sure to reach out to your favorite Team Entire member to curate entertainment for your next event.


The Power of Experiential Marketing: Launching AAA’s GIG Car Share Service”

With a little over a month away from rolling out its new car-sharing service, GIG, A3Ventures (AAA’s venture arm) called on Entire Productions to design a spectacular and newsworthy experiential launch. From playfully (and sometimes seriously) considering ideas involving helicopters and the shutting down of the Bay Bridge, our team worked side-by-side with A3Ventures to introduce the East Bay’s hottest new ride.

Occupying the short-term rental niche with the likes of Zipcar and GetAround, GIG offers the unique option of one-way car sharing service. Users are not required to return the car at a designated location, but can instead rent any of the Toyota Prius C vehicles with the mobile app. When finished, users can then drop it off at any public parking lot or metered parking space within Oakland or Berkeley.

Since its last product launch in 1971, AAA looked to tap into a younger Millenial generation by offering a new product. GIG Car Sharing Service was that opportunity. The question at hand was then how could GIG successfully and uniquely launch to this target group?

Entire Production’s President, Natasha Miller, and Director of Experience Design, Carina Hessmer, developed a two-part publicity stunt showcasing the cars while leveraging social media and our own network of diverse and incredibly talented local musicians. 

Meticulously planned by our creative Production Manager, Claire O’Neil, and executed by the rest of our team, the first aspect involved four drive trains cruising throughout Oakland and Berkeley’s main thoroughfares. Each drive train was made up of five vehicles, with the lead car hosting a beautifully decorated bike on its top rack. Whimsically adorned, the decor of the bikes paid an ode to the annual art and music festival of Burning Man- a celebration attended by many of our target audience members.  

Reggae-pop band HIRIE in GIG Car with customized Burning Man bike.

Leading each car were four Bay Area music groups whose social following composed of influencers and Millennial fans alike. Equipping the cars with GoPro cameras and microphones, we were able to live stream their take on James Gordon’s Carpool Karaoke-meets-NPR’s Tiny Desk Concerts. Throughout the routes, the musicians belted out tunes to hundreds of random passersby and thousands of online viewers, gracing everyone’s morning and online stream with good vibes.

The Easy Leaves jamming out during their drive train.

Brass Mafia Trio on a micro-concert stop.

After traversing around Berkeley and Oakland, all GIG cars reconvened at Lake Merritt for the second part of the stunt – a world record attempt at having the Most Concerts in a Car, or as we affectionately refer to it, ‘Most Gigs in a GIG’. Inviting official Record Setters, we brought in 23 colorful musical acts to perform inside one of the GIG cars. Launch goers were treated to a variety of performances, from youth indie rock stars and an authentic pirate to an Italian opera vocalist and sweet island reggae. Our team not only took a lighthearted approach to introducing a service, we set a world record for music!

Accordionist Rob Reich with Record Setter during his Gig in GIG.

Oakland Youth Chorus posing with their Record Setting badge.

A few A3Ventures team members getting ready before their big musical debut.

All the while, if you can believe there’s more, Entire Productions and A3Ventures also partnered with Daybreaker to curate a giant, outdoor festival. Set at the Lake Merritt Amphitheater, Daybreaker attracted thousands of attendees to launch day with a morning yoga session, a dance party that continued into the afternoon, food trucks from Off the Grid, and interactive art installations.

Daybreaker leads yoga on Lake Merritt. Photo by Daniel Lee.

Dance festival on its way. Photo by Kristina Bakrevski.

The overall launch day was a HUGE SUCCESS! We had over 6,000 RSVP’s and more than 2,500 attendees sign up for the GIG service, doubling their sign-ups in one magnificent day. In less than 6 weeks, we gained measurable traction for GIG and established the brand to be one of relevance, accessibility, and, most importantly, fun! The power of experiential marketing!

We can’t wait to produce the next raving celebration!

Team Entire Out.

Special thanks to our photographer Jim Vetter and videographer Elson Ross of Mirrorless Media for trusting us on our wild rides and capturing the essence of the day.



With summer fast approaching, we’re excited to bring our talent and entertainment to the great outdoors. Producing carnivals for attendees of all ages, from the tots learning to walk to our older couples teaching us how to jump, jive ‘n wail, our team is ready for a whole lot of fun and cotton candy! Here is a peek at three carnival celebrations for very special clients from last year!

The first carnival, an annual event for us, was for one of our favorite clients at Oakland City Center. The OCC Carnival is completely free and open to the public as the Center’s way of showing gratitude to both tenants and neighbors for their patronage. Team Entire managed a craft booth where visitors made custom frames, and also brought in magician MC Calvin Kai Ku, face painter Lisa, balloon artist Raul, popcorn and cotton candy vendors and vintage carnival games. The event draws over 300 attendees each year, and 2016 proved to be the biggest and most successful OCC carnival yet!

For more info on this year’s OCC Carnival, clink on this link or on the flyer below.

The second carnival was a new event for another one of our most fabulous loyal clients – this time to celebrate their occupancy of a new floor in the One Market Spear Tower building. Royal Jelly Jive brought the event alive and proved to be the perfect fit for a carnival setting. They were joined by fellow entertainers including stilt walkerstarot card readers, an acclaimed mime artist, a photo booth complete with carnival themed props, and vintage carnival games. The event- held seven floors up in a historic San Francisco building, made for some tight logistics coordination (always a breeze for us here at Entire Productions!) and also made for the most amazing bay, ferry building, bridge and skyline city views. The event was a smashing success and featured the most stunning backdrop we’ve seen at a carnival event to date.


The final event, held at The Pacific Telephone Building at 140 New Montgomery, was a tenant appreciation event and another annual carnival event for us here at Entire. The event featured live music spun by DJ King Most, plus entertainment provided by caricaturists Rene Pulido and Mokhtar Paki, a tarot card reader, a photo booth and vintage carnival games. The guests, all still kids at heart, were both playful and appreciative of the event, proving you’re never too old to let go and enjoy some summer fun.

Thinking of throwing a carnival or festival this summer? Make sure to check in with your favorite Team Entire member for new talent ideas.

-Team Entire

Swing Into Spring Event at the Bently Reserve with AllSeated

In our ninth year of production, our annual celebration has become one of the most anticipated Bay Area event industry events. Receiving such recognition is not only rewarding but fires up our creative team to try and top the previous year. Needless to say, after the amazing and beautiful Suddenly Spring at the Bently Reserve last year, the team could not wait to begin scheming on how to WOW our fellow event professionals this year.

Rooted in showcasing the best of our talent while keeping experiential design (check out our Burning Man article regarding “XD”) top of mind, the team set out to take guests on a sensory journey back to Palm Springs circa the 1960’s. If you’re unfamiliar with the aesthetic of this glamorous time period, think Pop Art, geometrics, and mod muted color tones. We took a little more creative liberty by adding a few flamingos here and there—leaving the jello molds and fondue to things of the past.

Partnering with the Bently Reserve and AllSeated, we began the evening with a special VIP pre-party for our most esteemed wedding industry friends. With the creative collaboration and vision of the team at Glow Event Design, we fashioned the historic Sansome Lobby and Adriatic Room into a serene bridal lounge. California-cool in design with lush florals and banana leaves, guests were treated to an exclusive session with renowned event planning guru Mindy Weiss and our president, Natasha Miller. While guests mingled in the lobby with bubbles from BBC, bites from Barbara Llewellyn Catering and a gourmet cake bar by Global Gourmet Catering, our poet crafted instant prose for guests while our 1960s band, Project Pimento, wooed everyone into a lounge-like vibe.

VIP Lounge Designed by Glow Event Design. Photo © Misti Layne

Beautiful Car Bar by Global Gourmet Catering. Photo © Misti Layne

Our on-demand poet ready to craft verses for guests. Photo © Misti Layne

Project Pimento Band. Photo © Misti Layne

Once everyone took their seats, Natasha, Mindy and Sandy Hammer of AllSeated shared their thoughts on the significance of unique entertainment acts when it came to designing guest experiences. They also took questions from the audience, dispersing wisdom and bits of laughter throughout.

Mindy and Natasha discussing Entertainment and Experience Design. Photo © Misti Layne

After this intimate discussion ended, guests were invited to join the main party. Entering through the Battery Street Lobby, attendees cued up and waited as one of our retro flight attendants checked them in. Upon entrance, a 6-foot living champagne tower greeted guests with spirits, while our pilot for the evening, DJ “Captain” Cody brought guests back in time with Motown hits. In the PanAm-inspired airport Gateway lounge, Snap Fiesta captured passengers ready for take-off, while our Jewelry “Making” Bar encouraged attendees to adorn themselves with their own DIY mod necklaces.

Guests arrive in Battery Lobby with 6 ft. Living Champagne Tower. Photo © Jim Vetter

For veterans of our spring celebration, you’ll know that we love to create a sense of anticipation and suspense. We hold all of our attendees in the lobby until it’s time for the grand reveal. This year, our PanAm flight attendants led attendees into the main Banking Hall, welcoming all to Swing into Spring. As if preparing for take off, our flight attendants broke into their safety dance and were later joined by our dance band for the evening, The Klipptones.

Retro Flight Attendants dancing Safety Song. Photo © Jim Vetter

We brought in over 70 artists that evening – an unprecedented number for our company’s event. From the Giant Martini Glass with our beautiful go-go dancer to our colorful body-painted walk around characters, we not only aimed to engage all of our guests’ senses but to also inspire our industry to break the regular mold of event entertainment.

Photos © Jim Vetter

Our planning of this fete was almost as much fun as the mesmerizing evening itself. Almost.

We are so grateful to our incredible sponsors and artists whose generous contributions brought this event to life. We could not have done it without them and we hope you think of them first for your next event.


Producing + Venue Sponsor
The Bently Reserve

Producing Sponsors

A/V Sponsor
Elevate Productions

Catering Sponsors
49 Square Catering
Barbara Llewellyn Catering & Event Planning
The Hugh Groman Group
Ladies Who Lunch

Beverage Sponsors
Best Beverage Catering Company
Benziger Family Winery

Cake Bar
Global Gourmet Catering

Decor & Rental Sponsors
Napa Valley Linens
Suite Treatments
Classic Party Rentals
Event Drape Rental

Floral Sponsors
Amy Burke Designs
Kitani Floral Design

Photobooth Sponsors
Snap Fiesta

Photography Sponsors
Misti Layne Photography
Photogenic Events

Special Creative
VIP Bridal Suite Design by Glow Event Design
Mod Jewelry “Making” Bar by Very Mary Inspired 

The Party Staff

Graphics & PrintsS
ADMAC Digital Imaging

Media Sponsor
Modern Luxury

Give Away Sponsors:
Swift LLC
OTR Cocktails

If you joined us, we hope you were inspired. If you weren’t able to, make sure you don’t miss out next year. We’re already planning for 2018!


For more posts, make sure you check out our Facebook and our social media tag, #entirespring17.

What Burning Man Can Teach Special Events Professionals

"The Catacombs burning at sunrise was the largest burn at Black Rock City to date," - Account Executive, Morgan.

“The Catacombs burning at sunrise was the largest burn at Black Rock City to date,” Morgan.

For many creatives, late summer delivers the process and experience of Burning Man. When Entire team members Carina and Morgan returned from their trip to Black Rock City, they shared their reflections on how inspiring and impactful the annual arts festival could be for all special events professionals. Whether you had a chance to attend the weeklong festivities or not (more than 70,000 people attended this year’s), Burning Man offers the special events community insight on how our industry is transforming from a service-based economy to an experience-based economy. Here are three takeaways from the festival that we hope to bring into the new year:

Unique experiences involve sensory participation.
For “Burners”, a great part of the experience involves being in the desert of Black Rock City and taking on the physical effects of situating one’s self in an extremely different environment.

Our very own Director of Experience Design, Carina, in her "office in the desert”.

Our very own Director of Experience Design, Carina, in her “office in the desert”.


Playa bikes are THE main form of transportation. Innovation takes shape with this wind sail duo bike. (Photo taken by Morgan Smith)

Playa bikes are the main form of transportation. Innovation takes shape with this windsail duo bike. (Photo by Morgan Smith)

Long gone are the days of the dinner-show. Your event attendees are more likely to remember moments of your event when they are encouraged to touch, listen, smell, and taste.

Great events encourage vulnerability amongst attendees.
In its 30th cycle, Burning Man has created a distinct culture and community with many members returning year after year. With ten guiding principles, including gifting, civic responsibility, radical self-expression, and communal effort (via Burning participants are involved in personal and intimate ways. 

Participants revel in the nostalgia of past times as they bounce through one of the largest installations, The Black Rock Lighthouse Service. (Photo by Jim Urquhart / Reuters in The Atlantic)

Participants revel in the nostalgia of past times as they bounce through one of the largest installations at Burning Man 2016, The Black Rock Lighthouse Service. (Photo by Jim Urquhart / Reuters in The Atlantic)

Participants dance and climb on art installation, Lord Snort. (Photo by Andrew Jorgensen in Fest 300)

Participants dance and climb on the art installation, Lord Snort. (Photo by Andrew Jorgensen in Fest 300)

Chin up with sand-ridden hair, our very own Morgan holding the spirit of Burning Man.

Chin up with dust-ridden hair, our very own Morgan holding the spirit of Burning Man.

For event professionals focused on attendees’ experiential journeys, tools can be provided so that guests are inspired to share and tell their stories. This may be through a zany photo booth, intimate fortune readings, or DIY workshops throughout an event. Not only are attendees creating memories, they are building relationships outside of the standard network-and-drink setting.

Performative art tied with technology will be the trending wow-factor. 

Burning Man has exhibited wild and amazing creations, all in its support of the arts. Emphasizing impactful and interactive work, with a mission revolving around participatory and shared experiences (via, Burning Man informs our event industry of what trends to look out for.

Upon their visit, Morgan and Carina were inspired by several installations on the Playa. Here, we share a couple of their own favorites:


Sonic Runway radiates music as bicycles pass through. Music at one end transmits light signals that then radiate down the runway at the speed of light. (Photo by Scott R Kline)

Sonic Runway radiates music as bicycles pass through. Music at one end transmits light signals that then radiate down the runway at the speed of light. (Photo by Scott R Kline)

“The Sonic Runway was one of the most fascinating installations on the Playa in 2016,” Morgan says, “The runway is made up of 32 arches of colored lights forming a 1,000-foot long corridor, all driven by a sound system. Its engineers are award-winning technologists in the Bay Area, and the Playa offers them a playground to do more of what they would like.”

For Carina, it was digital painter Android Jones‘ live performance that would later inspire her to bring the experience of large-scale virtual reality painting, and invite the artist himself, to a dashing soiree in the City View at Metreon.

Whether you ever plan on taking part of the festival or not, Burning Man shows us the capacity of a well-designed event to continuously impact attendees. The team at Entire takes this wisdom to heart, encouraging our clients to participate in this next level of imagining. We encourage you to do so as well—together, we look forward to the creation of more meaningful and intentional experiences.

– Tesha

AllSeated’s Endless Summer at Casa del Mar with Mindy Weiss

While it seems as if this year’s wedding season has only finished, most wedding professionals are already gearing up for next season’s romantic celebrations. What better way to meet with industry friends and share trending ideas than by a collaborative showcase. 

Natasha and I leapt at the chance to take part in AllSeated’s Endless Summer Celebration with Mindy Weiss at Casa del Mar.  I expected the event to be great, but my expectations were surpassed by the astounding work of the brilliant team that came together. The party was truly gorgeous and highlighted the best Los Angeles has to offer in the weddings industry.


View of the Santa Monica Pier from Hotel Casa Del Mar

Hotel Casa Del Mar is a luxurious wonder in Santa Monica. Krystal Moreno managed an exquisite makeover of the Colonnade Ballroom with florals by The Hidden Garden, furniture by 204 events, and overall management by Harmony Walton of The Bridal Bar. This was no shabby Endless Summer remake – rather, it was a fine expression of seasons changing and summer lingering into a deep autumn. 

One of the highlights of the evening was an informative Q&A with the famed Mindy Weiss. From top entertainment trends to resolutions in the midst of chaos, Mindy was enchanting and funny. Bravo to AllSeated and Harmony Walton for organizing such a great segment.

As for our part, we were quite lucky to have our top talent join in the magic. As guests entered into the grand ballroom, Eric Kufs played welcoming love songs on his acoustic guitar.

Sara Niemietz and Snuffy Walden along with the Island Band transitioned the Q&A to a lovely cocktail hour ambiance.

Sara Niemitz

 Luca Ellis dazzles the crowd in his Rat Pack crooner style. 

Luca Ellis

And the Island Band took it all home with some dancing favorites to round out the night.


We also want to send as many thanks and hugs to SnapFiesta for providing the 360 Photobooth that kept everyone laughing and having fun all night. SnapFiesta has been a long partner to Entire Productions, providing our clients with some of the best photo booth options. 

What a tremendous memory and even more of an honor to produce. We look forward to many more ventures with everyone we met that night!

– Morgan